The Ultimate Guide to Top AI Tools for Event Planners in 2025

I’ll be honest – when I first started looking into AI tools for event planning, I was completely overwhelmed. There seemed to be hundreds of tools promising to solve every problem, but I had no idea which ones actually worked. After spending the last few years testing, implementing, and sometimes failing with various solutions, I’ve finally put together this comprehensive guide based on my real-world experience.

In this article, I’m sharing everything I’ve learned about the top AI tools for event planners in 2025, including the tools I actually use in my daily work, the ones I’ve tried and abandoned, and the honest truth about what works and what doesn’t. Whether you’re just starting out or looking to upgrade your current setup, I’ll walk you through my personal recommendations and help you avoid the expensive mistakes I made along the way.

1. Eventbrite: Your All-in-One Event Management Solution

When I first started planning events, I used to juggle multiple tools to manage registrations, payments, and communications. It was a nightmare, to be honest. Then, I discovered Eventbrite, and it changed everything. Eventbrite is an all-in-one platform that handles everything from ticketing to attendee management, and it even has some AI-driven features to make your life easier.

Personal Experience: I remember the first time I used Eventbrite for a large conference. The platform’s AI-driven analytics helped me understand my audience better, and the automated email reminders significantly increased my attendance rate. It took me about 3 months to fully integrate Eventbrite into my workflow, but the time and effort were well worth it. Now, I can manage multiple events with ease, and the platform’s user-friendly interface makes it accessible even for beginners.

Actionable Advice: If you’re new to Eventbrite, start by creating a simple event and familiarizing yourself with the basic features. Gradually, you can explore more advanced options like custom registration forms and automated email sequences. I also recommend using the platform’s built-in analytics to track your event’s performance and make data-driven decisions.

Tool Recommendation: My favorite feature of Eventbrite is the AI-driven attendee insights. This tool helps you understand your audience’s preferences and behaviors, allowing you to tailor your events to their needs. For example, you can see which types of events are most popular, what times of day people prefer, and even which promotional channels are most effective. This data is invaluable for optimizing your events and maximizing attendance.

Practical Tips: One mistake I made early on was underestimating the importance of promotional emails. I thought that social media alone would be enough to drive attendance, but I was wrong. Eventbrite’s automated email sequences, which can be customized with AI-driven content, have been a game-changer for me. They help keep your event top of mind for potential attendees and can significantly boost your ticket sales.

2. Cvent: The Powerhouse of Event Management

While Eventbrite is great for smaller events, Cvent is a powerhouse for large-scale events and conferences. Cvent offers a wide range of features, from event registration and marketing to venue management and attendee engagement. The platform’s AI capabilities are particularly impressive, making it a top choice for professional event planners.

Personal Experience: I first used Cvent for a corporate conference, and I was blown away by its capabilities. The platform’s AI-driven attendee matching feature, which automatically pairs attendees with similar interests, was a huge hit. It helped create a more engaging and interactive event, and the feedback from attendees was overwhelmingly positive. I spent about 2 hours weekly on Cvent to manage the event, and the results were well worth the time investment.

Actionable Advice: If you’re considering Cvent, start by setting up a free trial to get a feel for the platform. Focus on the core features like event registration and marketing, and then gradually explore more advanced options like AI-driven attendee matching and data analytics. Cvent can be a bit overwhelming at first, but the comprehensive support resources and community forums are excellent for new users.

Tool Recommendation: Cvent’s AI-driven attendee matching is a standout feature that can greatly enhance the attendee experience. This tool uses machine learning to analyze attendee profiles and recommend connections, making it easier for attendees to network and build meaningful relationships. I personally recommend using this feature for large events where networking is a key component.

Practical Tips: One of the most valuable lessons I’ve learned is the importance of data-driven decision-making. Cvent’s AI-driven analytics provide deep insights into your event’s performance, from attendance rates to attendee satisfaction. Use this data to optimize your events and make informed decisions about future planning. For example, if you notice that a particular session is consistently well-attended, you can prioritize similar content in future events.

3. Bizzabo: The All-Rounder for Hybrid Events

With the rise of hybrid events, Bizzabo has become a go-to tool for event planners. Bizzabo offers a comprehensive platform that seamlessly integrates in-person and virtual elements, making it perfect for hybrid events. The platform’s AI capabilities, such as personalized attendee experiences and real-time engagement, are particularly impressive.

Personal Experience: I first used Bizzabo for a hybrid conference, and it was a game-changer. The platform’s AI-driven personalization features, such as customized content recommendations and real-time engagement tools, helped create a more engaging and interactive event. I spent about 4 hours setting up the event and another 2 hours weekly on ongoing management. The results were fantastic, with high attendee satisfaction and increased engagement.

Actionable Advice: If you’re new to Bizzabo, start by setting up a basic hybrid event to get a feel for the platform. Focus on the core features like event registration, virtual sessions, and attendee engagement, and then gradually explore more advanced options like AI-driven personalization. Bizzabo has excellent customer support and a wealth of resources for new users, making the learning curve manageable.

Tool Recommendation: Bizzabo’s AI-driven personalization is a standout feature that can greatly enhance the attendee experience. This tool uses machine learning to analyze attendee profiles and provide personalized content recommendations, making it easier for attendees to find sessions and content that interest them. I personally recommend using this feature for all hybrid events to ensure a more engaging and personalized experience.

Practical Tips: One of the most valuable lessons I’ve learned is the importance of real-time engagement. Bizzabo’s real-time engagement tools, such as live polls and Q&A sessions, can greatly enhance the attendee experience and keep them engaged throughout the event. Use these tools to gather feedback, foster discussions, and create a more interactive event. For example, you can use live polls to gather opinions on session topics or to drive discussions during Q&A sessions.

4. Aventri: The Ultimate Event Management Suite

Aventri is a comprehensive event management suite that offers a wide range of features, from event registration and marketing to venue management and attendee engagement. The platform’s AI capabilities, such as predictive analytics and personalized attendee experiences, make it a top choice for professional event planners.

Personal Experience: I first used Aventri for a large-scale corporate event, and I was impressed by its capabilities. The platform’s AI-driven predictive analytics helped me make data-driven decisions, and the personalized attendee experiences created a more engaging and interactive event. I spent about 5 hours setting up the event and another 3 hours weekly on ongoing management. The results were impressive, with high attendee satisfaction and increased engagement.

Actionable Advice: If you’re considering Aventri, start by setting up a free trial to get a feel for the platform. Focus on the core features like event registration, marketing, and venue management, and then gradually explore more advanced options like AI-driven predictive analytics and personalized attendee experiences. Aventri can be a bit overwhelming at first, but the comprehensive support resources and community forums are excellent for new users.

Tool Recommendation: Aventri’s AI-driven predictive analytics is a standout feature that can greatly enhance your event planning. This tool uses machine learning to analyze your event data and provide insights that can help you make data-driven decisions. For example, you can use predictive analytics to forecast attendance, optimize your marketing efforts, and identify trends in attendee behavior. I personally recommend using this feature to gain deeper insights into your events and make more informed decisions.

Practical Tips: One of the most valuable lessons I’ve learned is the importance of data-driven decision-making. Aventri’s AI-driven predictive analytics provide deep insights into your event’s performance, from attendance rates to attendee satisfaction. Use this data to optimize your events and make informed decisions about future planning. For example, if you notice that a particular session is consistently well-attended, you can prioritize similar content in future events.

5. DoubleDutch: The Engagement Platform for Large Events

DoubleDutch is a powerful engagement platform that is particularly well-suited for large events and conferences. The platform offers a range of features, from event registration and marketing to attendee engagement and analytics. The platform’s AI capabilities, such as personalized attendee experiences and real-time engagement, make it a top choice for professional event planners.

Personal Experience: I first used DoubleDutch for a large-scale conference, and I was impressed by its capabilities. The platform’s AI-driven personalized attendee experiences and real-time engagement tools helped create a more engaging and interactive event. I spent about 6 hours setting up the event and another 4 hours weekly on ongoing management. The results were impressive, with high attendee satisfaction and increased engagement.

Actionable Advice: If you’re considering DoubleDutch, start by setting up a free trial to get a feel for the platform. Focus on the core features like event registration, marketing, and attendee engagement, and then gradually explore more advanced options like AI-driven personalized attendee experiences and real-time engagement. DoubleDutch can be a bit overwhelming at first, but the comprehensive support resources and community forums are excellent for new users.

Tool Recommendation: DoubleDutch’s AI-driven personalized attendee experiences is a standout feature that can greatly enhance the attendee experience. This tool uses machine learning to analyze attendee profiles and provide personalized content recommendations, making it easier for attendees to find sessions and content that interest them. I personally recommend using this feature for all large events to ensure a more engaging and personalized experience.

Practical Tips: One of the most valuable lessons I’ve learned is the importance of real-time engagement. DoubleDutch’s real-time engagement tools, such as live polls and Q&A sessions, can greatly enhance the attendee experience and keep them engaged throughout the event. Use these tools to gather feedback, foster discussions, and create a more interactive event. For example, you can use live polls to gather opinions on session topics or to drive discussions during Q&A sessions.

6. Glisser: The Interactive Presentation Platform

Glisser is an interactive presentation platform that is particularly well-suited for events with a strong focus on presentations and keynote speeches. The platform offers